Privacy Policy
A legal disclaimer
The Hamilton Sustainability Action Project (HSAP) is a student-run group that connects volunteers with hands-on sustainability events. To help us organize activities and stay in touch, we may collect basic personal information like your name, email, and volunteer interests. With your consent, we might also collect event photos and feedback. We use this info to communicate opportunities, coordinate events, and highlight community impact—never for marketing or resale. All data is stored securely and only accessible to HSAP organizers. You can request to access, update, or delete your information at any time by emailing hsapgreen@gmail.com.
We use platforms like Google Forms and Google Drive, which have their own privacy policies. This policy may be updated from time to time, and changes will be posted on our website
Privacy Policy
1. Who We Are
The Hamilton Sustainability Action Project (HSAP) is a student-led initiative that connects volunteers with meaningful, action-based opportunities to support local sustainability efforts. In the process of organizing events and building community relationships, we may collect limited personal information to help us coordinate effectively and keep you informed.
2. What Information We Collect
HSAP may collect basic personal information such as your name, email address, and volunteer interests or availability. In some cases, we may request emergency contact information for safety purposes during events. We may also collect photos or videos taken at HSAP events with your consent, as well as responses from feedback surveys. We do not collect sensitive data such as health records, Social Insurance Numbers, government-issued identification, or financial/payment information.
3. How We Use Your Information
We use your personal information to communicate with you about upcoming opportunities, coordinate volunteer roles, keep internal records for planning purposes, and occasionally share photos or stories that highlight community impact—with your consent. Your data is never sold, rented, or shared with third-party marketers.
4. How We Store and Protect Information
Your information is stored securely in password-protected files accessible only to authorized HSAP organizers. We retain data only for as long as necessary to fulfill the purpose for which it was collected. If you no longer wish to have your information stored by us, you may request its removal by contacting us at hsapgreen@gmail.com
5. Third-Party Tools and Partners
HSAP events are held in partnership with other organizations. When signing up for HSAP events, you sign up through Google Forms. Please be aware that this tool is governed by it's own privacy policies. We also use basic tools like Google Drive and OneDrive to store information and communicate, and we aim to use only reputable and secure services.
6. Your Rights
You have the right to access, update, or correct your personal information at any time. You may also unsubscribe from communications, or request the complete deletion of your data from our records. To exercise any of these rights, email hsapgreen@gmail.com.
7. Updates to This Policy
This policy may be updated occasionally to reflect changes in legal obligations or organizational practices. When we make changes, we will post the updated policy on our website and update the effective date accordingly.
If you have any questions or concerns about your personal information or this policy, feel free to reach out to us at hsapgreen@gmail.com.
Effective Date: May 2, 2025